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On-Order and Pre-Arrival Quantities are Wrong

Purchase Orders

On-Order and Pre-Arrival Quantities are Wrong

This applies only if Vinosmith is reading PO quantities from your QB.

Last updated on 23 Apr, 2026

A known issue exists when a QB Purchase Order is edited to include a different wine after it was initially imported into Vinosmith. When the Purchase Order is updated, a wine (Wine A) is removed, and another wine (Wine B) is added, the Wine A value is orphaned, and any Vinosmith captured on-order value is stuck. This is because there is no longer a reference to that Wine A value (only Wine B now), and Wine A is orphaned.

To resolve this issue:

  • Navigate to My Account

  • On the left-hand side, click Manage

  • Click Request Fetch under the QuickBooks section

  • Click the red Reset Pre-Arrival & On Order in the top left-hand navigation

    • This will delete ALL pre-arrivals tagged as having come from QBO

    • This sets ALL inventory on-order values to 0

After clicking that button, we suggest requesting a Purchase Order fetch for a covering time period. 

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